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The accessibility features in Word were created and developed over time to help make the program useable for a wide variety of users—including those with visual impairments, limited dexterity, and other physical challenges that make using a word processing program difficult. A number of the features in this chapter—such as the ability to enlarge command buttons, and the addition of keyboard shortcuts—can make the program easier to use. This section rounds out our customizing discussion by providing suggestions for ways in which you can make your documents more accessible to a wide variety of users.
The color of your text and the color of the background on which it's displayed both play a large role in the readability of your document. You can change the color of your text easily by following these steps:
Tip - Choose a good contrast
Experts tell us that the amount of contrast between background and text colors contributes as much to the readability of the text as the color of the text itself. Be sure, when you're creating your document, that there is a significant contrast between the text color and the color of the background of your document. If the two shades are too close, readers will find your document hard—or even impossible—to read.
Some people have difficulty hearing sounds that are easy for others to pick up; others are highly sensitive to certain kinds of sounds and might prefer that you not use sound at all in your document creations. You can tailor the sounds on your system to create the effect you want. You can customize the sound on your system with these simple procedures:
Tip - Add voice commands
The sound events you hear while you're working on your document may be limited—you might hear a beep when you click a wrong command or a chime when a new e-mail message is delivered—but you can take sound a step further if need be. Word allows you to add audio clips and comments, adding real voice-over capability to your documents. This means you can add notes, suggestions, and instructions to documents, forms, or brochures, as well as use Word's dictation features to open menus, choose commands, and enter text with voice commands. For more about using voice commands in your Word documents, see Chapter 39, "Putting Speech and Handwriting Recognition Features to Work."